Product Detail
Smart Time is a web application. It has a zero footprint on the desktop. The application runs in a Microsoft Internet Explorer browser window. An ActiveX control is added to Internet Explorer to capture web surfing. On the backend, Smart Time requires a Microsoft IIS server. Smart Time is built to minimize IT overhead and can be typically installed in a few days.
How Does Time Capture Work?
The diagram below illustrates the Smart Time Capture component of the application. Following the diagram, the steps are explained in detail.
Query the System
Launch Smart Time in your browser and pick a Quick Search date (Today, Yesterday, This Week or Last Week) or select a date range from the calendars. Immediately, Smart Time goes out and polls your firm's systems in real time for event data. Smart Time gathers appointments that are booked to your calendar, emails (sent and received), phone calls (inbound and outbound depending on your telephone system), mobile calls, web research, and documents touched in your document management system. If your firm has other systems you want to include in your Smart Time output, connectors can be programmed to enhance your implementation.
Process Data thru Our Relationship Engine
After collecting event data, Smart Time processes all of the data through our Relationship Engine. Its objective is to assign client matter codes to events. It also cross references the firm's internal phone and email directories for relevant information. Then the engine cross references every phone number against our NPANXX database to determine the city/state designation of the call. Upon completion the data is pushed into the Results Grid.
Display Information Smartly
The Smart Time Results Screen returns one line for every event. A journal of everything you did that day. The system allows you to assign a client or client/matter number to a phone number or email address. Once you assign a client number, future emails and phone calls will be tagged with the correct client matter codes. You can also block personal phone numbers and email addresses to make sure they don't show up on your output. So the more you use Smart Time, the smarter it gets.
Use it Your Own Way
On the Results Screen, you can add notes and hours. Or, use it as an online journal when you prepare your time entries. Or, print out a Smart Time report to use later or share with your secretary. Or, email the report as an attachment to the timekeeper. Or, go to the Time Entry Grid to update the record with hours, descriptions and other required fields to post the data to the accounting system. Smart Time is easily adaptable to different work styles.
What Does Smart Time Capture?
To ease integration, pre-built connectors are available for the following vendors:
